Our client, a global beauty leader , is seeking a Temporary Executive Assistant to provide high-level administrative and operational support to the Chief Operating Officer in New York City in a hybrid capacity (2-3 days on-site). This is a temporary six-month role, with the opportunity to become permanent based on performance and business needs.
This role is critical in managing daily priorities, coordinating schedules and logistics, and ensuring seamless execution of executive initiatives. The ideal candidate is proactive, highly organized, and demonstrates exceptional professionalism and discretion in a fast-paced corporate environment.
Requirements- Manage complex calendar and scheduling for the executive, anticipating conflicts and adjusting as priorities evolve.
- Coordinate internal and external meetings, including agendas and materials.
- Arrange domestic and international travel, including flights, accommodations, transportation, and detailed itineraries.
- Handle reservations for meals, client meetings, and team events.
- Prepare and edit presentations, correspondence, and reports.
- Organize and maintain confidential files and records.
- Screen and prioritize communications, ensuring timely follow-up.
- Support leadership meetings and off-site events, including preparation and tracking of action items.
- Assist with project coordination, deadline tracking, and workflow improvements.
- Additional duties as needed and assigned.
- 5+ years experience supporting senior leaders, including C-level executives.
- High school diploma required; additional education is a plus.
- Proficiency in Microsoft Office Suite, Google Workspace, and virtual meeting platforms.
- Strong organizational and multitasking skills with exceptional attention to detail.
- Excellent written and verbal communication skills.
- Demonstrated professionalism, discretion, and ability to handle confidential information.
- Ability to work independently, anticipate needs, and solve problems proactively.
- High integrity, accountability, and adaptability in a fast-paced environment.
The description above is intended to describe the general nature and level of work being performed and is not an exhaustive list of all duties, responsibilities, and qualifications required.
While PCG appreciates all applicants, only those qualified will be contacted. Thank you for your application. We look forward to hearing from you!
If you believe you are a great candidate for this position, and the salary listed does not meet your expectations, we would still love to speak to you! PCG, in good faith, believes that this posted range of compensation is the accurate range for this role at this location at the time of this posting. PCG and our clients may ultimately pay more or less than the posted range depending on candidate qualifications. This range may be modified in the future. This role may also be eligible for additional compensation including incentive pay, discretionary bonuses, and a comprehensive benefits package, details of which will be provided during the hiring process.
Pyramid Consulting Group, LLC is an Equal Opportunity Employer that takes pride in a diverse environment. We provide equal employment opportunities to all applicants and employees without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, marital or veteran status, disability, genetic information, or any other protected status under applicable law.
We will provide reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation during the application or hiring process, please contact HR@pyramidcg.com
For positions subject to “Fair Chance” laws (including but not limited to California, Colorado, New York City, Los Angeles, and other jurisdictions), PCG will consider qualified applicants with arrest and conviction records in a manner consistent with applicable law.
Please refer to our website: www.pyramidcg.com for access to our Right to Work and E-Verify.
